Fleet Software Tracks Vehicles.KnowExtra Runs Operations.
We connect people, compliance, fleet assets, maintenance, vendors, and spending in one system, giving businesses complete visibility to manage operations, control costs, and stay audit ready.
KNOWEXTRA. KNOWMORE. KNOWBETTER.
PEOPLE
FLEET
SPENDING
Terms And Licensing
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Operational Blind Spots Cost More Than You Think
Move from reactive firefighting to clear ownership and consistent operational control.
Pain
- Missed renewals
- Expired registrations
- No accountability
- Spreadsheet chaos
Control
- Structured oversight
- Assigned responsibility
- Automated alerts
- Full activity trace
Operational Clarity
The entire fleet board,
live in one place.
Z 91842
FLAT TRAILER
WHITE
N 40716
VOLVO FH 12
RED
H 12508
VOLVO FH 12
RED
P 77431
VOLVO FH 12
RED
L 23067
FLAT TRAILER
WHITE
Fleet & Service Management
Track fleet status and service timelines from one operational view.
- Mileage-based service intervals by vehicle
- Status overview for overdue, upcoming, and clear units
- Service readiness snapshots across the fleet
Fleet Service Board
84% On ScheduleTruck K-3176
Service due in 1,100 km
Truck R-85918
Overdue by 3,200 km
Trailer T-6342
Next service in 6,800 km
Documents & Expiry Control
Keep registration, insurance, and invoices organized and searchable.
- Central document index with fast search
- Expiry visibility for registration and insurance
- Invoice and service attachment history by asset
Document Registry
Truck K-3176 Registration
12 Mar 2026
Fleet Insurance Policy
02 Apr 2026
Service Invoice - Trailer T-6342
Uploaded
Teams & Permissions
Control who can see and update operational data across workspaces.
- Role-based permissions by responsibility
- Workspace-level separation for branches and fleets
- Controlled access for managers, admins, and operators
Teams & Permissions
3 WorkspacesOperations Director
Full workspace access
Fleet Manager
Fleet + document control
Garage Lead
Service updates only
Activity & Accountability
Capture every operational change with clear ownership and timing.
- Complete audit log for key actions
- Time-stamped events with responsible user
- Traceability for edits, uploads, and access changes
Activity Timeline
10:22 AM
Truck K-3176 service mileage updated
Fleet Manager
09:58 AM
Registration file replaced for Trailer T-6342
Ops Assistant
09:40 AM
Permission changed for Branch Supervisor
Operations Director
09:12 AM
Insurance reminder sent to assigned owner
System
Automated Alerts
Send structured reminders through email and WhatsApp without manual follow-up.
- Structured reminders for operational consistency
- Email and WhatsApp channels for critical deadlines
- Service and expiry notifications routed to the right people
Automated Alerts
LiveEmail Queue
7 reminders scheduled today
Service + registration notices
WhatsApp Outbound
4 templates delivered
Critical reminders acknowledged
StopManagingSpreadsheets.
StartManagingSystems.
Why Teams Move Beyond Spreadsheets
Spreadsheets
Manual expiry tracking
KnowExtra
Automated reminders
Spreadsheets
No permissions
KnowExtra
Role-based access
Spreadsheets
No accountability
KnowExtra
Full activity logs
Spreadsheets
Hard to scale
KnowExtra
Multi-workspace ready
Spreadsheets
Files everywhere
KnowExtra
Centralized documents
Spreadsheets
Reactive maintenance
KnowExtra
Planned service intervals
Security
Enterprise-grade operational security
KnowExtra is built for controlled operational access across teams, fleets, and workspaces.
- Role-based access control
- Workspace-level separation
- Encrypted storage
- Activity audit logging
- Principle of least privilege
Security note
Operational data access is structured and controlled.
Frequently asked questions
Quick answers from transport teams evaluating KnowExtra.
Ready to modernize fleet operations?
Built for transport teams in the UAE managing fleet, compliance, and workforce workflows.